Registrar

John Ball Zoo is a 501(c)(3) nonprofit corporation, with a mission to inspire people to be active participants in the conservation of wildlife and our natural environment. We are seeking a Registrar to join our team.

Reporting to the General Curator, the Registrar maintains all animal collection records in order to properly document all animal transactions; maintain an accurate animal inventory; maintain compliance with all licensing and permitting requirements; and provide accurate animal data required for the maintenance of a healthy, balanced animal collection. Establishes and maintains accurate, well-ordered records required for accreditation compliance and effective planning and management of the collection.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Provides accurate, up-to-date active and inactive animal records required for the design, development, modification and implementation of short and long-range goals, plans for the animal collection, and animal management policies and procedures.
  • Manages and monitors records of all animal transactions, including but not limited to births, deaths, acquisitions, transfers, behavioral, reproductive and medical notes.
  • Designs, develops, maintains, modifies, updates, and improves digital and hardcopy records management systems for animal collection data, ensuring the accuracy, security, and retrievability of all animal collection records.
  • Develops and implements quality control and quality assurance protocols for Zoo registry data and data management systems.
  • Performs routine housekeeping functions for the animal records software systems, installs upgrades, and researches and recommends installation of new records management technology as appropriate.
  • Prepares an annual animal inventory of the collection, detailing changes from births, deaths, acquisitions and dispositions.
  • Compiles and submits John Ball Zoo data necessary for studbooks, AZA accreditation, USDA inspections, and requests from Species Survival Plans and Taxon Advisory Groups.
  • Monitors expiration dates, and obtains and/or renews all required USDA, US Fish and Wildlife Service, State of Michigan and local permits and licenses for the ownership, importation, transportation and exhibition of specific animals.
  • Drafts loan agreements with other zoos and monitors the status of animals on loan from and loaned to the collection.
  • Manages and monitors animal transactions and coordinates with curatorial staff to ensure legal compliance with local, state, federal and international laws, government regulations and industry-specific standards.
  • Trains staff in animal record keeping, records management and animal data standards

Experience and Skills:

EDUCATION, EXPERIENCE, and/or SKILLS

  • Degree from an accredited institution in natural science, biology, zoology, or a related field or an equivalent combination of education and experience.
  • General knowledge of taxonomy, natural history, and animal husbandry.
  • General knowledge of collection management principles.
  • Knowledge of AZA cooperative animal management programs, such as studbooks, SSPs, TAGs, etc.
  • Knowledge of basic statistics and quantitative analysis.
  • Working knowledge of data management principles and practices, including database design and management.
  • Working knowledge of one or more zoological information managements systems currently in use by the Zoos is also preferred.
  • Knowledge of veterinary medicine terminology, animal taxonomy, zoological nomenclature and animal husbandry terminology.
  • Working knowledge of the concepts, principles, and practices of professional museum and zoo registration methods and collection management standards.
  • Thorough working knowledge of federal, state and local permit and license requirements for the ownership, importation, transportation and exhibition of exotic, endangered and wild animals.

Reasonable accommodations will be made to individuals with disabilities to perform the essential functions of the job.

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